Project Manager – PMO Supporting the Department of Insurance and Financial Services (DIFS)

This position is for a Senior Project Manager to assist the State of Michigan Project Management Office

supporting DIFS with a multi-year high priority legacy modernization project. This role, as part of the

DTMB Enterprise Portfolio Management Office (EPMO), works closely with DTMB Agency Services

technical teams as well as with agency executives/stakeholders.

The candidate must be comfortable working in a fast paced, multi-vendor deployment supporting a

hybrid workforce (combination of on-site and remote work) at all levels of the organization. Applicants

should possess exceptional communication and follow up skills along with significant experience in

formal IT project management. This position requires the PM to be working in person for 2-3 days a

week. The remainder can be worked from home.

Basic Duties:

 Utilize the State of Michigan’s Project Portfolio Management Tool (Clarity) to prepare project

schedules, assign resources and manages budgets.

 Prepare information for presentations geared to various audiences ranging from executives,

managers and project team members.

 Accountable for monitoring, controlling, and communicating project progress by actively

managing the cost, schedule, scope, resources, quality, and risks.

 Accountable and responsible for clear, timely, and accurate communications with stakeholders,

particularly the project sponsors, project team members, program managers, and DTMB

management, on the status of the project, using appropriate communication methods.

 Responsible for providing leadership and fostering collaborative participation between the

technical and business teams by obtaining consensus and gaining commitment.

 Responsible for working with the project team members to develop and maintain the following

key SUITE Project Management Methodology (PMM) deliverables throughout the project

lifecycle:

o Project Charter - Project Schedule – Project Budget - Communication Plan - Project Status

Report - Risk and Issue Management Plans - Change Requests - Project Closedown Summary

 Responsible for managing interfaces related communication with other agencies.

 Responsible for ensuring the project adheres to the SUITE PMM and System Engineering

Methodology (SEM), including appropriate and timely transitions through the stages and phases

of the project lifecycle.

 Responsible for facilitating and enforcing the Change Management process as agreed upon

with the agency (Change Requests) when the project deviates from the approved scope,

schedule, or budget. This includes ensuring all Change Requests have appropriate approval

before action is taken or information is updated.

 Responsible for creating project Corrective Action Plans (CAP) when necessary for projects in

yellow or red status.

 Responsible for understanding the project benefits and the impact of change requests to the

benefits business cases. Responsible for ensuring related project artifacts are updated

accordingly.

 Responsible for reviewing and understanding vendor contracts to actively manage the vendor

deliverables and adherence to the vendor deliverable approval procedure.

 Facilitates the interactions among stakeholders by clarifying the expectations of all participants

and ensuring all deliverables are assigned, reviewed, and completed.

Qualifications Required/Desire Experience

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d

In-depth knowledge of and experience in IT project

management, including industry standard and best practices.

Required 7 years

Proven record for delivering projects on time and on budget in

a formal project manager role

Required 7 years

Experience establishing and maintaining project budgets,

schedules, change requests, risk and issue logs

Required 7 years

Experience developing and delivering project status Required 7 years

Experience using a project portfolio management systems

and tools (e.g.) Clarity

Required 5 years

Advanced working knowledge of MSProject Required 5 years

Experience handling variety of stakeholders and system

owners from other departments. Highly Desired 5 years

Experience managing multi-vendor environment in a

government environment. Highly Desired 5 years

Possession of a Project Management Professional (PMP)

Certification.

Highly Desired 3 years