Purpose of Position/Summary: The incumbent works as a Rapid Response Team (RRT)/Produce Safety Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD). Under the supervision of the RRT/Produce Safety Program Manager, this person acts as an assistant for the Produce Safety Progam as well as the RRT in order to complete duties efficiently and fill gaps as needed. The incumbent will: -- Provide a wide range of administrative assistance to two programs within the Food Protection Division. -- Act as a liaison between program or department administration, state agencies, and other stakeholders. -- Research and prepare various reports for manager. -- Communicates with the public or other agency representatives and directs incoming correspondence to the appropriate individual. -- Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed. -- Coordinates clerical and administrative functions. -- Assist in RRT program development and process improvement to include complaints, environmental assessments, recalls, tracebacks, sampling, training, and exercises. -- Assist with development and participate in RRT food and feed emergency exercises as well as the the Food Safety and Defense Task Force meetings. -- Assist with development and distribution of educational materials. -- Support retail food, manufactured food, and produce farm inspections. -- Support and assist with food sample collection and swab sample collection. -- Assist manager with Produce Safety Program Standards to ensure compliance. --Assist with managing the Produce Safety Farm Inventory. -- Conduct specific projects and other duties as assigned. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time. Job Requirements: -- Bachelor degree preferred in related field. -- General knowledge of office administrative functions, theories, and principles. -- Working knowledge of research techniques and report composition. -- Working knowledge of functions of other departments and agencies and their impact on the department. -- Effective written and verbal communication skills. -- Attention to detail and proofreading skills. -- Organizational skills with the ability to prioritize tasks effectively and multitask. -- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) -- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements. -- Ability to coordinate the work of the RRT and Produce Safety Teams.

Employee Name: Vacant

Agency: Indiana Department of Health BU: 400

Division: Food Protection Section/District:

Job Title: Job Code:

Working Title (if different from above):

Reports To: RRT/Produce Program Manager -- Ability to maintain cooperative work relationships. -- Ability to work cooperatively with a wide variety of individuals and groups, including field staff, food industry, federal partners, and local health departments. -- Ability to conduct investigations, environmental assessments, sampling assignments, traceback investigations, and recall activities. Supervisory Responsibilities/Direct Reports: None Difficulty of Work: This role will work within generally accepted management and program guidelines that may be of a repetitive nature and/or with restricted scope. These programs involve several variables that are interrelated. Responsibility: The individual will work with employees in the programs as well as other programs with the Division and with other agencies or departments as well as the general public to interpret program policy and procedures and maintian coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager.Results are reviewed for soundness of judgement, adherence to directions, and technical competence. Personal Work Relationships: The individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned duties. Exceptional customer service is provided to agency partners and/or the general public. Physical Effort: This role performs work in an environment where sitting for extended periods of time should be expected and wil include some travel and field work which may involve walking, bending, climbing. Working Conditions: The position works in Central Office in a standard office environment, but will be expected to assist in the field as well